Cover Letter Guidelines 

Style

• Targeted: Be specific. If possible, indicate a special reason for wanting to work for that particular employer. Discuss your interest and kills for the industry or career field
• Persuasive: The letter should be problem-solving oriented referring to how you can meet the employer or job needs rather than simply listing accomplishments or your desires
• Tone: Be clear and concise. The letter should expand upon the resume and add personal flavor. Give the impression of confidence, but not conceit. It is best not to be clever or cute, but you may choose to be creative, depending on the type of employer to whom you wish to appeal.
• Accuracy: Use correct grammar, punctuation and spelling. Make certain there are not mistakes. Have career counselors and/or individuals you know critique your letters.

Appearance

• Individualized: Address the letter to an individual rather than to Dear Sir/Madam whenever possible. Call to get a contact if one is not known. This is important for follow-up. You should follow-up your letter with a phone call to confirm that it arrived and to demonstrate continued interest.
• Paragraphs: Be brief; keep them short enough to encourage reading.
• Paper: Use high quality bond paper with matching envelopes.
• Print: Type or laser-print your letter using block or semi-block basic letter styles. The page should be well balanced.
• Signature: Remember to sign your letter.

Note: There has been a dramatic increase with letters and resumes sent through email and the Internet. Regardless of the communication mode being used, strong letters will produce a positive first impression. Students, who send exceptional letters, whether on paper or electronically, are noticed and strongly considered for opportunities.